2018 Annual General Meeting

Published on 15th November 2018 in Uncategorised

Notice of the Annual General Meeting of
Magenta Shores Golf and Country Club Limited ACN 114 409 237

 

Notice is hereby given that the Annual General Meeting of Magenta Shores Golf and Country Club Limited (“Club) will be held at 5:00pm on FRIDAY 7th DECEMBER 2018 in the Magenta 2 room at Pullman Magenta Shores Hotel, 1 Magenta Drive, Magenta, N.S.W.  2261

 

AGENDA

 

  1. Declaration of Quorum
  2. Confirmation of Minutes from the 2017 AGM
  3. Opening remarks by the Chair of the Meeting
  4. To receive and consider:
  1. the Financial Report
  2. the Directors’ Report
  • the Auditor’s Report

for Magenta Shores Golf and Country Club Limited for the year ended 30 June 2018.

  1. To consider questions received on notice and from the meeting
  2. To elect two (2) Directors and two (2) Captains.
  3. Other Business

 

Members please note if you have any questions, please set them out on the applicable question form (please click here). This will enable properly researched replies to be prepared for the benefit of all Members.

 

Please see the explanatory notes regarding the agenda, e-voting and proxies that follow and are available from the Club’s website at www.magentagolf.com.au

 

For and on behalf of the Board of Directors

Rob Hurley

General Manager

Returning Officer

Magenta Shores Golf and Country Club Limited

MINUTES FROM 2017 AGM – (PLEASE CLICK HERE)

EXPLANATORY NOTES

AGENDA ITEM 4: ANNUAL FINANCIAL REPORT

The annual financial report of the Club is available from the Club’s website at www.magentagolf.com.au  or simply click here.  Any Member wishing to receive a printed copy of the annual financial report should request it in writing to the Returning Officer at manager@magentagolf.com.au

AGENDA ITEM 5: QUESTIONS ON NOTICE

If you wish to submit a question to the Chairman or the external auditors you may do so by using the form available on the website – click here

AGENDA ITEM 6: ELECTIONS

Directors

The following members have been nominated for the position of Director. Candidates appear in order according to a draw conducted by the Returning Officer in the presence of two independent witnesses.

  1. John Erikson – Member No 204 – supporting documents (click here)
  2. Ron Latham – Member No 990- supporting documents (click here)
  3. Ross Liddle – Member No 942- supporting documents (click here) 

Men’s Club Captain

The Club has received only one nomination for the position of Men’s Club Captain.  Accordingly, at the conclusion of the AGM, Mr John O’Keefe will become the Men’s Club Captain.

John O’Keefe – Member No 272 – supporting documents (click here)

Women’s Club Captain

The Club has received one nomination for the position of Women’s Club Captain.  Accordingly, at the conclusion of the AGM, Mrs Julie Liddle will become the Women’s Club Captain.

 

ELECTRONIC VOTING

All members entitled to vote at the Annual General Meeting will be sent an email with a unique link to an on-line voting form. Members unable to attend the AGM can simply click on the link and proceed to vote according to the instructions in the on-line form.

 

Membership details of voting entitlements are contained within the unique link to the website and will enable Individual members to have one (1) vote and Dual members to have two (2) votes. Members should be assured that there are internal safeguards that allow the link to only be used once and access will be denied should a second or subsequent attempt be made to use the link.

 

Access to electronic voting will be available until 5pm on 5th December 2018, after which time the website will not be available. All electronic votes received by that time will be downloaded and provided to the Returning Officer, on the day of the AGM, so that they may be checked against membership lists and be included, along with proxy votes, in the counting of votes.

 

If you do not receive a link to e-voting, please contact Rob Hurley on 02 43360100 or email manager@magentagolf.com.au.

 

PROXY FORMS

Accompanying this notification are the proxy forms for the election of Directors and Men’s Club Captain.  Proxy forms must be received by the Returning Officer (Rob Hurley) no later than 5pm on 5th December 2018. Proxy forms received after that time and date will not be counted.

 

For members choosing to vote by proxy, if the proxy is signed under a power of attorney, the power or a suitably certified copy thereof must also be provided to the Returning Officer. Instructions on how to get your proxy form to the Returning Officer are on the bottom of the proxy form. Directors will meet on 5th December 2018 to examine proxies received by that date in order to ensure that proxies are properly signed and dated, that the Member is entitled to vote, and that the proxy has not been revoked.

As with previous AGM’s and General Meetings, Members may choose to provide the Club’s Chair with their proxy. Members may decide to either direct the Chair on how to cast their vote, or vote as the Chair votes.  Consistent with best practice for public companies the Chair advises he will be voting Ron Latham and John Erikson as Directors, and John O’Keefe as Men’s Club Captain.

Please note the following:

  • Individual Members or Corporate Members
    • Proxy Form 1. (Please click here)
      • Individual Members or a Corporate Member voting by proxy must complete the Individual Member proxy form only.
  • Dual Members
    • Dual Members are entitled to two votes. The Dual Member may cast both votes or allow their playing nominee (or some other person) to cast one or both votes by naming them as their proxy. 
    • Proxy Form 2. (Please click here)
      • Dual Members voting by proxy must complete the Dual Members’ first vote by completing the Dual Members’ first vote proxy form.
  • Proxy Form 3. (Please click here)
    • Dual Members voting by proxy must complete the Dual Members’ second vote by completing the Dual Members’ second vote proxy form.

Summary Explanation of Dual Member Proxy Form

If a Dual Member wishes to give a proxy in relation to only one of his or her votes he/she must sign Proxy Form 2.

If a Dual Member wishes to give a proxy in relation to both of his or her votes he/she must sign both Proxy Form 2 and Proxy Form 3.

Note: Electronic votes and completed PROXY FORMS must be received by the Returning Officer no later than 5pm on Wednesday 5th December 2018.

On behalf of the Board we look forward to seeing you at the Meeting.

Yours faithfully

Rob Hurley

General Manager

Returning Officer

Magenta Shores Golf & Country Club Limited

 

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